Path to Learning: Facility Contacts

July 2022


Welcome to the Gate Access website! 

This document acquaints new facility contacts with some of the functions and features of the Gate Access website specific to that assignment. The references in this document can be found at gateaccessassist.freshdesk.com/support/home


Table of Contents

Facilities Module

Inmates Module

Meetings Module

Statistics Module 



Facilities Module

Overview and Landing Page

This article contains a comprehensive overview of what you can see and do in the Facilities module. First, you will learn how to use the Landing Page to search for, add, edit, and delete facilities.

NOTE: The eight links listed below correspond to tabs in the site which contain information fields that can be filled out when adding a new facility or edited when making changes to an existing facility.

 

Facility Info Tab

This article shows you how to add and edit information for a given facility.

 

Directory Tab

In this article, you will learn how to add and edit contact information for personnel (facility contact, contact congregations, and staff) assigned to a facility.

 

Volunteers Tab

This article describes how to view and edit information for volunteers who have been assigned to a particular facility.  

NOTE: Currently, volunteers are not assigned to a facility in this tab; this is done from within the volunteer’s profile.

 

Inmates Tab

This article describes how to view and edit information for inmates who have been assigned to a particular facility.  

NOTE:  Currently, inmates are not assigned to a facility in this tab; this is done from within the inmate’s profile.

 

Shifts Tab

This article contains information on adding and editing shifts held within each facility.

 

Meetings Tab

This article contains comprehensive instructions on how to use the Meetings Module to schedule, edit, and delete meetings for a facility. You will also learn how to create and assign meeting parts.

 

Activity Tab

This article will guide you through the process of recording, viewing, and reporting activity for inmates who are baptized or unbaptized publishers.  

 

Documents Tab

In this article, you will learn how to attach PDF documents to a facility.


Inmates Module

How to Add an Inmate

This article shows you how to add an inmate to a facility. The inmate will then appear in the Inmates tab of the Facilities module. 

Statistics Module

Steps For Using the Statistics Module

This article describes how to find, export, and print statistics for facilities that are assigned to you.