Path to Learning the Facilities Module

February 2022


Welcome to the Gate Access website! 

This document acquaints volunteers with basic functions and features of the redesigned Facilities module within Gate Access. The references in this document can be found at gateaccessassist.freshdesk.com/support/home

Table of Contents

Overview and Landing Page

Facility Info

Directory

Volunteers

Inmates

Shifts

Meetings

Activity





Overview and Landing Page

Overview and Landing Page

This article contains a comprehensive overview of what you can see and do in the redesigned Facilities module. First, you will learn how to search for, add, edit, and delete facilities.


NOTE: The seven subheadings listed below correspond to tabs in the site which contain information fields that you can fill out (when adding a new facility) or edit (when editing an existing facility).

Facility Info

Facility Info Tab

This article shows you how to add and edit information for a given facility.

Directory

Directory Tab

In this article, you will learn how to add and edit contact information for the personnel (facility contact, contact congregations, and staff) assigned to a facility.

Volunteers

Volunteers Tab

This article describes how to view and edit information for volunteers who have already been assigned to a particular facility.  

NOTE: You will not be able to assign volunteers to a facility in this tab. Assigning facilities to a volunteer is done from within the volunteer’s profile. 

Inmates

Inmates Tab

This article describes how to view and edit information for inmates who have already been assigned to a particular facility.  

NOTE: You will not be able to assign inmates to a facility in this tab. Assigning facilities to an inmate is done from within the inmate’s profile.

Shifts

Shifts Tab

This article contains information on adding and editing shifts held within each facility.

Meetings

Meetings Tab

This article contains information on adding meetings to a facility.  

NOTE: This feature is not yet active. Currently, adding meetings to a facility is done from within the Meetings module. 

Activity 

Activity Tab

This article will guide you through the process of recording, viewing, and reporting activity for inmates who are baptized or unbaptized publishers.