Overview: This article is intended to provide an overview and a series of steps of the Initial Contact Letter Writing reporting feature for volunteers when reporting their activity within Gate Access. The information entered by each volunteer will be used by oversight in statistical reporting for their designated Zone, Region, and/or Facility.
The steps presented below will take a Volunteer through the process of submitting the effort with Initial Contact Letters Written.
Step 1 Select My Ministry in the Navigation Panel.
Step 2 Click on the Activity tab.
Step 3 Click on the Add Activity button. The Add Activity drawer will open on the right side of the page.
Step 4 Select the Date (required field) of the activity entry. The date can be entered manually or by using the Date Picker.
Step 6 Enter the time spent with ICLW (Initial Contact Letter Writing) in Correspondence Hours in HH: MM format (Hour Hour: Minute Minute).
Step 7 Enter in ICLW the number of Initial Contact Letters completed. This can be entered manually or using the up-down arrows on the right side of the box.
Step 8 This entry is specific to ICLW Correspondence, hence the remaining fields (Return Visits, Video Showings, Placements, Meeting Hours, Visit Hours, Training Hours, Application Hours, Shepherding Hours, Admin Hours) should all be left blank or entered with a 0.
Step 9 Click on the Save button to save your entry.
- Note: Save button will only be active if there are entries in one or more fields.
Step 10 If an activity entry was incorrectly entered or needs to be deleted, click on the Entry Row or Chevron (right arrow) to edit or delete your entry.
Step 11 The Edit Activity drawer will appear on the right of the screen and there you can edit your entry. Be sure to click on the Save button after or you will receive a warning message.
Step 12 You can use the Delete button to erase an entry.
Last Updated: March 21, 2022