Overview:  This article is intended to provide an overview and a series of steps of the Initial Contact Letter Writing reporting feature for volunteers when reporting their activity within Gate Access.  The information entered by each volunteer will be used by oversight in statistical reporting for their designated Zone, Region, and/or Facility.   

 

The steps presented below will take a Volunteer through the process of submitting the effort with Initial Contact Letters Written.

 

Step 1  Select My Ministry in the Navigation Panel.

 

Graphical user interface, application, Teams

Description automatically generated



Step 2  Click on the Activity tab.

 

Graphical user interface, application

Description automatically generated



Step 3  Click on the Add Activity button.  The Add Activity drawer will open on the right side of the page.

 

Graphical user interface, application, Word

Description automatically generated

 

Graphical user interface, application

Description automatically generated


Step 4  Select the Date (required field) of the activity entry.  The date can be entered manually or by using the Date Picker.

 

Calendar

Description automatically generated

 

Step 6  Enter the time spent with ICLW (Initial Contact Letter Writing) in Correspondence Hours in HH: MM format (Hour Hour: Minute Minute).

 

Graphical user interface, application

Description automatically generated

Step 7  Enter in ICLW the number of Initial Contact Letters completed.  This can be entered manually or using the up-down arrows on the right side of the box.

Graphical user interface, application

Description automatically generated

Step 8  This entry is specific to ICLW Correspondence, hence the remaining fields (Return Visits, Video Showings, Placements, Meeting Hours, Visit Hours, Training Hours, Application Hours, Shepherding Hours, Admin Hours) should all be left blank or entered with a 0.

 

Graphical user interface, application

Description automatically generated

Step 9  Click on the Save button to save your entry.  

  • Note:  Save button will only be active if there are entries in one or more fields.  

 

 

Graphical user interface, application

Description automatically generated

Step 10  If an activity entry was incorrectly entered or needs to be deleted, click on the Entry Row or Chevron (right arrow) to edit or delete your entry.  

 

Graphical user interface, application

Description automatically generated

Step 11  The Edit Activity drawer will appear on the right of the screen and there you can edit your entry.  Be sure to click on the Save button after or you will receive a warning message.   

 


 

Graphical user interface, application

Description automatically generated

 

Step 12  You can use the Delete button to erase an entry.

 

Graphical user interface, application

Description automatically generated

 

 

 

 

 

Last Updated:  March 21, 2022